Extra Mural Policy Document - Culture

Mission Statement

EHS is committed to providing the best environment and facilities possible, so that every pupil in the school is able to participate in the activity of their choice. This commitment endeavours to provide for the full spectrum of EHS's pupils; from the ambitious and talented to those who wish to enjoy their activity on a more social level. Futhermore, the coaches and staff are committed to creating an environment in which each pupil is encouraged to participate in the correct manner.

Involvement

All pupils are expected to be involved at least twice per week. No pupil is permitted to give up an activity unless permission to do so has been granted by the Deputy-Principal in charge of extra murals and written permission is given by the parents.

Coaches and Staff Involvement:

Every team that represents EHS will have its own coach, who will either be a member of the academic staff, or a private coach specifically chosen for his/her ability to coach sport. The private coaches, who take teams, will be monitored by the staff member (team manager) of that sport and by the Deputy-Principal in charge of Extra Murals.
Under no circumstances will a team representing EHS leave the school or play a match unaccompanied by its coach or the manager.
All members of the permanent staff are expected to coach/manage a sports team or a cultural activity.

The Sports/Cultural Committee:

The Sports/Cultural Committee consists of all the persons in charge of sports and is chaired by the Head of Sport/Culture. The functions of this committee are to discuss all matters relating to games/activities and facilities and to make recommendations thereon to the Deputy-Principal in charge of Extra murals. No recommendation of this committee shall be of any effect until it has been confirmed by the Principal.

Awards - information can be found  here

The Awarding of Scroll Awards:

The nomination of Scroll Awards has always been left to the discretion of the staff member in charge of each respective activity.

Scroll Awards:

Awards may only be awarded after the Head of the sport/culture concerned has discussed each individual case with the Sports/Cultural Committee. The names of the pupils must then be submitted to the Principal for his approval. Under no circumstances are awards to be published before final approval has been obtained.

Levels of awards:

• Coach's certificate for dedication and effort
• Pin (cultural) / Ties (sport): for committee members or 1st team members who have played/been involved in 50% of the seasons activities;
• Merit: participation at the required level for the season;
• Colours: stands out above the rest of the team/committee;
• Honours: U18 / senior provincial representation.

Budgets:

The Deputy Principal, in conjunction with the Heads of Sports, will be required to develop a budget for each sport for the next financial year, for approval by the Financial Manager. The Deputy Principal shall then administer the finances of each sport in association with the Heads of each sport.

Transport:

A private transport company is used to transport EHS pupils. This company is chosen based on:

• Top quality vehicles
• Qualified careful drivers
• Top notch insurance cover

A staff member or coach is to be on all buses. The staff or coach accompanying the pupils is expected to check that the bus and the drivers conduct meets our satisfaction.
Queries or concerns should be raised with the Deputy-Principal in charge of Extra murals.

In the case of an accident the Principal must be contacted immediately the situation has been assessed.
Steps to follow:

• Calm all concerned as required and attend to any injuries (panic helps no-one).
• Take all license details of vehicles and drivers from discs on vehicles and ID books, driver's licenses etc.
• Call police, ambulance etc. as required.
• Do not allow unqualified interference of pupils etc
• Call Principal (if not available then Deputy Principal in charge of Extra murals - give names and details of pupils involved/injured
• Principal/coach to call parents of injured (Medical Aid, destination - hospital)
• Stay with injured pupils until parents and Principal arrive - at scene or hospital
• NB: Treat child as your own in terms of care and attention (this is essential as we need to show that negligence was not an issue and the coach/team manager is tasked with the role of "parent").

Cultural Policy

This policy defines procedure, practice and a course of action. It serves as a mode of management and a code of conduct (a set of rules to govern behaviour and organization).

Strong emphasis is placed on Cultural Activity involvement for the following reasons:

• It teaches children to work together;
• Develops leadership skills;
• Teaches pupils to be independent and to be co-operative;
• Helps to inculcate a selfless attitude and camaraderie;
• Creates opportunities for synergy.

The following activities are offered at EHS::

Animal anti-cruelty	Interact	Catering	Service	Photography	Debating
Public speaking	TADA	Marimba band	Library assistant	Hiking

Attendance:

1. No pupil may ever miss a practice or match without permission from his coach, in advance.
2. A letter must be written by the parent stating the reason.
3. The abovementioned letter must be handed to the coach before the end of the school day.

Tours:

• Tours would be only occur with permission is granted by the Principal. Only current EHS pupils are to tour with an official EHS tour. As far as possible, two staff are to accompany a tour group, with a maximum of 20 pupils per group.

Fund Raising:

This may take place with the permission of the Principal and should not conflict with other school fundraising. Fund raising would only normally be granted to cover costs of overseas tours. Money raised will be used to:

• Cover costs of pupils who are unable to afford the costs involved. Parents who are unable to offset a tour, may apply for assistance to the Principal with relevant supporting documents. Said parents are expected to be actively involved with the fund raising efforts of the team concerned.
• The funds raised should be used to offset the overall tour costs of all pupils touring as an official EHS group.
• Funds raised should be submitted to a Tour Fund Account administered by the school and distribution be arranged by the Deputy-Principal.
• A manager and assistant (staff) should accompany the tour and their costs are to be included in the cost of each pupil.
• Should permission for fund raising be granted, a Tour Fund Raising Committee would need to meet with the Deputy-Principal and the coach involved to agree to the process of fund raising.

Deputy in charge of Extra murals: Mrs Frazer